Front desk overwhelmed?

The Automation System built for Canadian healthcare clinics.

Calls go to voicemail, patients book with the clinic that picked up, and your team is buried in intake. Kyara builds PHIPA-aware AI front-desk, intake, and recall automation for physio, medical, and dental clinics — answering 24/7, booking straight into your practice-management system, with consent logs and audit trails.

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The problem

Sound familiar?

These are the leaks we see most often in clinics — and the ones we fix first, starting with the highest-ROI win.

After-hours and overflow calls go to voicemail — and that patient books elsewhere.
No-shows and lapsed patients quietly drain the schedule.
Front-desk staff lose hours to manual intake, forms, and reminders.
Anything you automate has to stay PHIPA-compliant, with consent and an audit trail.

What we build for you

Automation tuned for clinics & healthcare

AI Voice Receptionist

Answers every call 24/7, qualifies the caller, and books straight into your practice-management system — escalating to a human when judgment is needed.

Missed-Call Text-Back

Every missed call triggers an instant, friendly text that re-engages the patient and offers to book — so no lead slips away.

Multi-Channel Intake

Phone, SMS, WhatsApp, Instagram DM, and web captured, qualified, and routed into your calendar and records.

Patient Recall & Reactivation

Consent-aware sequences that bring lapsed and due patients back — without your team chasing them by hand.

Intelligent Document Processing

Intake forms and records read and structured into your systems, with role-based access and immutable audit logs.

24/7

Calls answered & booked — no extra staff

20–30%

Missed-call leads recovered

2–4 wks

From audit to first automation live

PHIPA

Consent logs + audit trails by design

Capabilities behind this

AI Front Desk & Voice

Never miss a lead — answered, qualified, and booked around the clock.

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Documents & Finance

Kill the paperwork that quietly eats your week.

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Advisory & Managed

Strategy, hands-on build, and an ongoing partner who keeps it running.

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Questions clinics ask

Is an AI receptionist PHIPA-compliant?

Yes — we build with PHIPA in mind from the start: explicit consent capture, role-based access, and immutable audit logs of every interaction. Sensitive data is never put somewhere it shouldn't be, and the system escalates to a human whenever a situation needs clinical judgment.

Can it book directly into our practice-management system?

Yes. We've shipped AI booking straight into clinic practice-management systems, and we integrate with most PMS and calendar systems through audited data flows. The AI checks real availability and writes the appointment back into the system your front desk already uses.

Will this replace my front-desk staff?

No — it covers the calls and intake your team can't get to: after-hours, overflow, and repetitive booking. Your staff handle the moments that need a human, while the AI makes sure no patient call ever goes unanswered.